Incoming Students

MBS Class of 2023

Congratulations and welcome to the UIWSOM Master of Biomedical Sciences Program. The faculty and staff are enthusiastic about your arrival in the fall. We look forward to providing you with an intensive educational experience that will catapult your future career.

Please continue to check this webpage regularly for updated information.

To Accept the Offer of Admission

Acknowledgment of Acceptance and Confirmation Form

By submitting the Acknowledgment of Acceptance and Confirmation Form below, I agree to the following:

  • Submit the non-refundable $200 deposit within two weeks of receipt of acceptance.
  • Complete the required immunizations, background check and drug screen prior to August 1, 2022.
  • Provide proof of individual or family medical insurance or purchase the available UIW student healthcare plan.
  • Submit any outstanding final, official college or university transcripts prior to matriculation.
  • Attend the MBS orientation week.

Pay the required $200 MBS Matriculation/Seat Deposit. This fee is non-refundable.

Once the Acknowledgment Form and deposit are received, UIWSOM will send a confirmation email within two business days.

Save the Dates

  • MBS Orientation: To Be Determined (Week of Aug. 8, 2022)
  • First Day of Class: Aug. 15, 2022

Campus Tours

UIWSOM is offering campus tours to accepted MBS learners and up to three guests. All tours must be scheduled in advance since availability is based on current DO learners' schedule. Review the tour dates and schedule your tour.

Webinars

  • UIWSOM recently hosted a webinar to discuss MBS curriculum changes for 2022-2023 academic year and the admission process for MBS to DO applicants. View the recorded session at your convenience.
  • UIWSOM Director of Enrollment Services hosted a financial aid webinar to discuss the financial aid process, loan terms, processing timelines, budgeting and helpful tips. View the May 26, 2022 recorded session at your convenience.
  • Matriculation Q&A Webinar
    • The UIWSOM Office of Admissions and Student Affairs will be hosting two webinars to answer questions regarding the matriculation requirements.
    • Wednesday, July 6, 2022 at 12 p.m. (CST)
      Join the July 6 session via Zoom
      Meeting ID: 914 9254 7156, Passcode: 378704

Matriculation Requirements

  • Aug. 1, 2022 - Complete Prerequisite Coursework
    • Official transcripts indicating successful completion of prerequisite coursework are required for all learners. If a learner has incomplete prerequisite coursework, the acceptance letter will indicate the needed course(s). All required courses must be completed with a grade of C or better. (C- is not accepted.)
  • Aug. 1, 2022 - Submit Official Transcripts
    • Official and final transcripts are required from all prior institutions confirming in-progress grades are resolved and conferral of a bachelor's degree. If a learner has outstanding transcripts, the acceptance letter will indicate the transcript(s) needed.
    • Official transcripts can be sent electronically to admissiondocs@uiwtx.edu or mailed to UIW Document Receiving at 4301 Broadway, CPO #304, San Antonio, Texas 78209.
  • Aug. 1, 2022 - Complete the UIWSOM Financial Agreement
    • The UIWSOM Financial Agreement outlines the UIW and UIWSOM policies regarding registration, health insurance and billing. Agreement to these terms is required prior to matriculation to UIWSOM and valid for the duration of enrollment at UIW and/or UIWSOM.
  • Aug. 1, 2022- Complete Sentry MD Requirements
    1. Review the Student Consent Form. Sign and submit to Sentry MD at Secure Student Uploader.
    2. Once Sentry MD has processed the Consent Form, learners can begin uploading documentation to fulfill the health requirements.
    3. To create a Sentry MD login, review documentation and compliance status, visit Sentry MD.
      1. Create your account credentials.
        1. Username is your email address in all lowercase.
        2. Select "Set Password."
        3. Enter email address.
        4. Sentry MD will email a token to the indicated email address.
        5. Enter the token n the Sentry MD site.
        6. Create a password.
        7. Select the link to return to the login screen.
      2. Review documentation and compliance status.
        1. Allow two business days for documentation processing.
        2. Only processed documentation will be stored in your Sentry MD account.
        3. Compliance status codes:
          1. Red exclamation point – Documentation missing/non‐compliant
          2. Blue exclamation point – Currently compliant, but additional action will be needed
          3. Blue checkmark – Compliant until the date listed
          4. Yellow check mark – Optional item that has not been uploaded/completed
        4. Review and complete the Student Immunization Form. Additional information on how to satisfy each immunization and/or titer can be found at Required Immunizations and Physical Exams.
          1. If the learner has prior health records confirming immunizations and/or titers, the records can be submitted to Sentry MD using the Secure Student Uploader.
          2. If immunizations/titers are needed, the learner may use the Student Immunization Form or submit personal health records as available.
          3. Learners may submit records as available. Incomplete immunization records are accepted as long as all requirements are completed by August 1, 2022.
        5. Review and complete the Physical Exam Form.
          1. The physical exam must be completed using the Physical Exam Form.
          2. Please ensure that the form includes the provider's printed name, signature, date and telephone number. In the "Place Provider's Stamp Here" field, a stamp is preferred but the provider may provide the written name and address of the medical facility or a business card.
        6. Submit additional documentation to the Sentry MD.
          1. PreCheck Background Check and Drug Testing results - instructions below
          2. CITI Trainings - instructions below
          3. Proof of health insurance
            1. This requirement has an extended deadline of September 10, 2022.
            2. If using private insurance, complete the following steps.
              1. Submit the UIW health insurance waiver by the established deadline (available June 1, 2022 - September 2, 2022).
              2. Upload the approved waiver and proof of insurance to Sentry MD.
            3. If using the school-provided insurance, submit proof of insurance as available.
              1. Once Wellfleet proof of insurance is available, download from Wellfleet and submit to Sentry MD.
            4. COVID-19 vaccination and booster record
              1. Learners are encouraged to submit their record, if available. The vaccine and booster are highly recommended but not required at this time.
            5. Please note: Sentry MD tasks are an ongoing requirement for UIWSOM learners. Learners are expected to remain compliance with requirements at all times.
  • Aug. 1, 2022 - Order and complete a background check and drug testing through PreCheck (cost covered by UIWSOM)
    1. Visit PreCheck. Select "DO" program and select "background check" and "drug test" to start the application. (Drug test package is the drug screening 10 panel- without nicotine.)
    2. Create an account. Please use your legal name. Personal email address is acceptable. Enrollment in the Healthcare Employment Opportunity Engagement is optional.
    3. Begin/continue your order and sign the required disclosures.
    4. On the Drug Test tab, select "Please Click Here To Schedule Your Drug Test."
    5. Find an appropriate location to schedule the drug test and select "Schedule Me At This Site Chosen Above." An email confirmation will be sent with the order and scheduling details.
    6. Your order is now complete. The background check will be completed automatically and the learner can complete the drug test at the selected location during operating hours.
    7. Once the background check and drug test results are processed, upload results to Sentry MD's Upload Server.
    8. For customer support, contact PreCheck at 866-961-6587 or studentcheck@precheck.com.
  • Aug. 1, 2022 – Complete CITI Training Modules (Cost covered by UIWSOM)
    1. Register for an account with CITI.
    2. Complete required trainings.
      1. Select "My Courses."
      2. Select "View Courses" beside University of the Incarnate Word.
      3. Select "Add a Course."
        1. Biosafety and Biosecurity (OSHA requirement); titled “School of Osteopathic Medicine Students”
          1. Select "Other Courses" and then select next.
          2. Select "Biosafety/Biosecurity (BSS) courses and select next.
          3. Select "School of Osteopathic Medicine Students" and select next.
        2. Information Privacy and Security (HIPPA requirement); titled “School of Osteopathic Medicine Students and Residents (IPS)”
          1. Select "Other Courses" and then select next.
          2. Select "Information Privacy and Security IPS" and select next.
          3. Select "School of Osteopathic Medicine Students and Residents (IPS)" and select next.
        3. Human Subject Research for Biomedical Research Investigators; titled “Human Subject Research for Biomedical Research Investigators-Basic/Refresher”
          1. Select "Human Subjects Research" and then select next.
          2. Answer the Yes/No question and select next.
          3. Select "Biomedical Research Investigators" and select next.
    3. Download the Completion Report for each course. (The Completion Report includes the scores from the quizzes.)
      1. Select "My Records."
      2. Locate the following course(s):
        1. HIPAA - "School of Osteopathic Medicine Students and Residents (IPS)"
        2. OSHA - "School of Osteopathic Medicine Students”
        3. Biomedical Research - “Human Subject Research for Biomedical Research Investigators-Basic/Refresher”
      3. Select "Completion Record" view-print-share.
    4. Upload the Completion Reports to Secure Student Uploader.
    5. For technical support finding a course or completion certificate, contact CITI at 888-529-5929. Operation hours: Monday-Friday 8:30 a.m. - 7:30 p.m. (EST).

Miscellaneous Tasks

  • Secure Housing
    • UIWSOM does not offer student housing. San Antonio offers  a variety of housing options. Learners may select housing that is most ideal for their needs and budget. 
  • Request Accommodations (if applicable)
  • Determine Payment Arrangements
    • Learners may view their tuition bill, enroll in a payment plan or make out-of-pocket payments after course registration is complete on June 1, 2022. Learners do not need to register for classes. UIWSOM will complete registration and send a confirmation email once registered.
    • Tuition statements and payments are accessible through the UIW portal, Cardinal Apps and the ePayment Center. Tuition is due by the first day of class for each semester. Please refer to UIWSOM Tuition and Payments for a detailed listing of anticipated costs by semester and tuition deadlines.
    • Learners that wish to apply for financial aid should complete the 2022-2023 Free Application for Federal Student Aid (FAFSA). Use school code 003578 for the University of the Incarnate Word. The UIW School of Osteopathic Medicine is not listed separately. Parental financial information is not required. A financial aid offer is sent within approximately two weeks of submission.
  • Enroll in Direct Deposit (PDF)
    • Refunds are issued when financial aid funds exceed the charges on a learner's account. Learners may have refunds issued directly to their personal checking or savings account by setting up enrolling in direct deposit online. Learners who do not allocate direct deposit will receive a printed refund check to the permanent address on file.
  • Review the Technology Recommendations (PDF)
    • During orientation, UIWSOM hosts Technology Check sessions. Learners may bring their computers to campus and ensure all software and technology is compatible with UIW SOM. Dates and times will be provided at a later time.
  • Review UIW Health Insurance Policy
    • Enrollment in Wellfleet Health Plan is automatic for all learners. Review the Health Insurance policy.
    • Learners with comparable private insurance may opt out of the school-sponsored plan by submitting a Waiver Form. Additional information about the waiver process will be available on June 1, 2022.
    • UIW insurance does not cover dental or vision services. Students who have UIW Wellfleet Health Plan may obtain free dental services. Visit Dental Services for more information. For discounted vision services, contact the UIW Rosenberg School of Optometry.
  • Review FERPA Policies and Proxy Access
  • Purchase Scrubs
    • Scrubs can be purchased from any supplier. The tops and bottoms must be the same color.
    • If you are in the San Antonio area, Classic Uniforms is recommended. Please inform them that you are a UIWSOM MBS student. They can be reached at (210) 525-0200 or visit the store at 8507 N. McCullough, Suite B-3, San Antonio, Texas 78216.
  • Complete the Likeness Release Form (optional)
  • Join the UIWSOM Facebook Groups

Questions?

  • If you have a form that needs a UIW representative signature, please upload at UIWSOM Incoming Learner Verification Request.
  • Please use the following chart to contact the appropriate department(s) for additional questions.

Office of Admissions and Student Affairs

  • Official transcripts
  • Prerequisite coursework
  • UIW credentials and accessing Cardinal Apps and BannerWeb
  • Financial aid
  • Payment plans
  • Tuition and fees
  • Health insurance
  • Miscellaneous questions

MBSprogram@uiwtx.edu
(210) 283-6998

  • Scrubs
  • Orientation

SOMOSA@uiwtx.edu
(210) 619-7051

  • Immunizations
  • Physical exam
  • Background check
  • Drug screening
  • Pre-Check/Sentry MD
  • CITI training modules

hothomas@uiwtx.edu
(210) 618-0102