Incoming Students

Welcome UIWSOM Class of 2026!

We are very excited to have you as a member of the UIWSOM community. You were each selected for your unique skills and qualities that will contribute to and strengthen the School of Osteopathic Medicine's mission. We look forward to seeing you grow and develop into an outstanding lifelong learner who will exhibit a high level of care, concern and compassion for those who will one day be entrusted to your care.

Please continue to check this webpage regularly for updated information.

Save the Dates

  • Orientation: July 18 - 22, 2022
  • White Coat Ceremony: July 24, 2022
    • Venue: Tobin Center for the Performing Arts, 100 Auditorium Cir, San Antonio, TX 78205
    • Time: 12 p.m. (CST)
    • Each learner will be given 8 tickets for guests. Tickets will be distributed at orientation.
  • First Day of Class: July 25, 2022

Campus Tours

UIWSOM is offering campus tours to accepted DO learners and up to three guests. All tours must be scheduled in advance since availability is based on current DO learners' schedule. Review the tour dates and schedule your tour.

Upcoming Webinars

  • AAMC Money Management for Entering Medical School Students - July 29, 2022, at 1 p.m. (CST)
    • AAMC is offering a new webinar exclusively for incoming medical students that will explain common-sense approaches to borrowing wisely and managing finances during medical school. The webinar will include live Q&A. Register to receive the webinar link and recording.

Recorded Webinars

Matriculation Requirements

The following tasks must be completed by the established deadlines. Matriculation to UIWSOM is contingent on the successful completion of these tasks in a timely manner.

  • June 24, 2022 - Order White Coat and Scrubs
    • UIWSOM provides each learner with one white consultation coat and two sets of Cherokee brand scrubs. Complete the order form to indicate your preferred size.
  • July 1, 2022 - Complete all prerequisite coursework
    • Shortly after acceptance, UIWSOM emails learners with incomplete prerequisite coursework. All prerequisites must be completed by July 1, 2022 with a grade of C or better. A grade of C- is not accepted.
    • To confirm prerequisite coursework status, contact the Office of Admissions and Student Affairs at dodoc@uiwtx.edu.
  • July 1, 2022 - Ensure complete official transcripts are on file.
    • UIWSOM accepts final, official transcripts from AACOMAS. Transcripts need to be sent to UIWSOM directly if AACOMAS has an incomplete transcript, such as lacking degree conferral, in-progress coursework, or additional coursework is not recorded.
    • Official transcripts with the final course grades and degree conferred can be sent to UIWSOM at admissiondocs@uiwtx.edu or mailed to University of the Incarnate Word, Document Receiving, 4301 Broadway, CPO #304, San Antonio, Texas 78209.
    • To confirm transcript status, contact Office of Admissions and Student Affairs at dodoc@uiwtx.edu.
  • July 1, 2022 - Complete the UIWSOM Financial Agreement.
    • The UIWSOM Financial Agreement outlines the UIW and UIWSOM policies regarding registration, health insurance and billing. Agreement to these terms is required prior to matriculation to UIWSOM and valid for the duration of enrollment at UIW and/or UIWSOM.
  • July 1, 2022 - Complete Sentry MD requirements.
    1. Review the Student Consent Form. Sign and submit to Sentry MD at Secure Student Uploader.
    2. Once Sentry MD has processed the Consent Form, learners can begin uploading documentation to fulfill the health requirements.
    3. To create a Sentry MD login, review documentation and compliance status, visit Sentry MD.
      1. Create your account credentials.
        1. The username is your email address in all lowercase.
        2. Select "Set Password."
        3. Enter your email address.
        4. Sentry MD will email a token to the indicated email address.
        5. Enter the token n the Sentry MD site.
        6. Create a password.
        7. Select the link to return to the login screen.
      2. Review documentation and compliance status.
        1. Allow two business days for documentation processing.
        2. Only processed documentation will be stored in your Sentry MD account.
        3. Compliance status codes:
          1. Red exclamation point – Documentation missing/non‐compliant
          2. Blue exclamation point – Currently compliant, but additional action will be needed
          3. Blue checkmark – Compliant until the date listed
          4. Yellow check mark – Optional item that has not been uploaded/completed
    4. Review and complete the Student Immunization Form. Additional information on how to satisfy each immunization and/or titer can be found at Medical Services.
      1. If the learner has prior health records confirming immunizations and/or titers, the records can be submitted to Sentry MD using the Secure Student Uploader.
      2. If immunizations/titers are needed, the learner may use the Student Immunization Form or submit personal health records as available.
      3. Learners may submit records as available. Incomplete immunization records are accepted as long as all requirements are completed by July 1, 2022.
    5. Review and complete the Physical Exam Form.
      1. The physical exam must be completed using the Physical Exam Form.
      2. Please ensure that the form includes the provider's printed name, signature, date and telephone number. In the "Place Provider's Stamp Here" field, a stamp is preferred but the provider may provide the written name and address of the medical facility or a business card.
    6. Submit additional documentation to the Sentry MD.
      1. PreCheck Background Check and Drug Testing results - instructions below
      2. CITI Trainings - instructions below
      3. Proof of health insurance
        1. This requirement has an extended deadline of September 10, 2022.
        2. If using private insurance, complete the following steps.
          1. Submit the UIW health insurance waiver by September 2, 2022.
          2. Upload the approved waiver and proof of insurance to Sentry MD.
        3. If using the school-provided insurance, submit proof of insurance as available.
          1. Once Wellfleet proof of insurance is available, download from Wellfleet and submit to Sentry MD.
      4. BLS/CPR - no action need prior to matriculation
        1. This requirement has an extended deadline of October 1, 2022. This course is included in the curriculum and completed during Unit 1.
      5. COVID-19 vaccination and booster record
        1. Learners are encouraged to submit their records, if available. The vaccine and booster are highly recommended but not required at this time.
    7. Please note: Sentry MD tasks are an ongoing requirement for UIW SOM learners. Learners are expected to remain compliance with requirements at all times.
  • July 1, 2022 - Order and complete a background check and drug testing through PreCheck (cost covered by UIWSOM).
    1. Visit PreCheck. Select "DO" program and select "background check" and "drug test" to start the application. (Drug test package is the drug screening 10 panel- without nicotine.)
    2. Create an account. Please use your legal name. Personal email address is acceptable. Enrollment in the Healthcare Employment Opportunity Engagement is optional.
    3. Begin/continue your order and sign the required disclosures.
    4. On the Drug Test tab, select "Please Click Here To Schedule Your Drug Test."
    5. Find an appropriate location to schedule the drug test and select "Schedule Me At This Site Chosen Above." An email confirmation will be sent with the order and scheduling details.
    6. Your order is now complete. The background check will be completed automatically and the learner can complete the drug test at the selected location during operating hours. (Please Note: Average processing time for Drug Test results is 14-days).
    7. Once the background check and drug test results are processed, upload results to the Secure Student Uploader.
    8. For customer support, contact PreCheck at 866-961-6587 or studentcheck@precheck.com.
  • July 1, 2022 – Complete CITI training modules (cost covered by UIWSOM).
    1. Register for an account with CITI.
    2. Complete required trainings.
      1. Select "My Courses."
      2. Select "View Courses" beside the University of the Incarnate Word.
      3. Select "Add a Course."
        1. Biosafety and Biosecurity (OSHA requirement); titled “School of Osteopathic Medicine Students”
          1. Select "Other Courses" and then select next.
          2. Select "Biosafety/Biosecurity (BSS) courses and select next.
          3. Select "School of Osteopathic Medicine Students" and select next.
        2. Information Privacy and Security (HIPAA requirement); titled “School of Osteopathic Medicine Students and Residents (IPS)”
          1. Select "Other Courses" and then select next.
          2. Select "Information Privacy and Security IPS" and select next.
          3. Select "School of Osteopathic Medicine Students and Residents (IPS)" and select next.
        3. Human Subject Research for Biomedical Research Investigators; titled “Human Subject Research for Biomedical Research Investigators-Basic/Refresher”
          1. Select "Human Subjects Research" and then select next.
          2. Answer the Yes/No question and select next.
          3. Select "Biomedical Research Investigators" and select next.
    3. Download the Completion Report for each course. (The Completion Report includes the scores from the quizzes.)
      1. Select "My Records."
      2. Locate the following course(s):
        1. HIPAA - "School of Osteopathic Medicine Students and Residents (IPS)"
        2. OSHA - "School of Osteopathic Medicine Students”
        3. Biomedical Research - “Human Subject Research for Biomedical Research Investigators-Basic/Refresher”
      3. Select "Completion Record" view-print-share.
    4. Upload the Completion Reports to Secure Student Uploader.
  1. For technical support finding a course or completion certificate, contact CITI at 888-529-5929. Operation hours: Monday-Friday 8:30 a.m. - 7:30 p.m. (EST).
  • Additional information regarding scrubs, white coats, medical kits, orientation, and White Coat Ceremony will be provided shortly.

Miscellaneous Tasks

  • Secure housing
    • UIWSOM does not offer student housing. San Antonio offers a variety of housing options. Learners may select housing that is most ideal for their needs and budget. 
  • Request accommodations (if applicable)
  • Determine payment arrangements
    • Learners may view their tuition bill, enroll in a payment plan, or make out-of-pocket payments after course registration is complete on June 1, 2022. Learners do not need to register for classes. SOM will complete registration and send a confirmation email once completed.
    • Tuition statements and payments are accessible through the UIW portal, Cardinal Apps and the ePayment Center.Tuition is due by the first day of class for each semester. Please refer to UIWSOM Tuition and Payments for a detailed listing of anticipated costs by semester and tuition deadlines.
    • Learners that receive scholarships from National Health Service Corps or the Health Professions Scholarship Programs (Military or VA) should notify Celia Velez, director of enrollment services, at cavelez1@uiwtx.edu.
    • Learners that wish to apply for financial aid should complete the 2022-2023 Free Application for Federal Student Aid (FAFSA). The 2022-2023 FAFSA is available beginning October 1, 2021, at studentaid.gov. Use school code 003578 for the University of the Incarnate Word. The UIW School of Osteopathic Medicine is not listed separately. Additionally, parental financial information is not required.
    • Financial aid offers are sent within approximately two weeks of FAFSA submission. If a learner did not provide their SSN when submitting the admissions deposit, please call Celia Velez, Director of Enrollment Services, at (210) 283-6366. The SSN is required to match the FAFSA record to the UIW student record.
    • Learners can review and accept aid online through Banner Web.
    • Once all acceptance steps are completed, funds are scheduled to disburse on July 8, 2022. If the aid exceeds the cost of tuition, a refund will generate shortly after. Learners are anticipated to receive refunds July 14-19, 2022.
    • All learners should consider applying for scholarships. Review UIWSOM Financial Assistance and Tuition for scholarship opportunities.
  • Enroll in direct deposit (PDF)
    • Refunds are issued when financial aid funds exceed the charges on a learner's account. Learners may have refunds issued directly to their personal checking or savings account by setting up enrolling in direct deposit online. Learners who do not allocate direct deposit will receive a printed refund check to the permanent address on file.
  • Review the UIW Health Insurance policy.
    • Enrollment in Wellfleet Health Plan is automatic for all learners. Review the Health Insurance policy.
    • Learners with comparable private insurance may opt-out of the school-sponsored plan by submitting a Waiver Form by September 2, 2022.
    • UIW insurance does not cover dental or vision services. Students who have UIW Wellfleet Health Plan may obtain free dental services. Visit Dental Services for more information. For discounted vision services, contact the UIW Rosenberg School of Optometry.
  • Review the technology recommendations (PDF)
    • During Welcome Week, UIWSOM hosts Technology Check sessions. Learners may bring their computers to campus and ensure all software and technology is compatible with UIWSOM. Dates and times will be provided at a later time.

Contact Us

UIWSOM Representatives
Admissions
(210) 283-6998
DOdoc@uiwtx.edu
Student Affairs
(210) 619-7051
SOMOSA@uiwtx.edu
Hazim Thomas
(210) 619-7095
hothomas@uiwtx.edu
Celia Velez
(210) 283-6366
cavelez1@uiwtx.edu
  • Official transcripts
  • Prerequisite coursework
  • Miscellaneous questions
  • Scrubs
  • White Coat
  • Medical kit
  • White Coat Ceremony
  • Orientation
  • Immunizations
  • Physical exam
  • Background check
  • Drug screening
  • Pre-Check/Sentry MD
  • CITI training modules
  • Tuition and fees
  • Financial aid
  • Payment plans
  • Health insurance