Incoming Students

The Office of Student Affairs and the Enrollment Services team hosted a Matriculation Webinar at 1pm on Wednesday, June 12, 2024. The virtual Microsoft Teams session will cover: 

• Orientation Week
• White Coat Ceremony
• Scrubs
• Sentry MD Requirements
• Financial Aid and Financial Aid Awards letters

View the recording

The Office of Student Affairs will offer social events and extracurriculars before and after scheduled academic sessions. Event RSVP links will be sent by email in July. 

Let's commemorate the start of your journey as a Student Doctor with the White Coat Ceremony. 

Location: Tobin Center for the Performing Arts

Additional information will be sent out by the Office of Student Affairs at a later date. 

Students that are Permanent Residents must submit a copy of their Permanent Resident Card to the Office of Admissions and Student Affairs at DOdoc@uiwtx.edu.

• UIWSOM evaluates prerequisite coursework with the transcripts provided to AACOMAS. All prerequisites must be completed with a grade of C or better. A grade of C- is not accepted.
• Shortly after acceptance, students with incomplete prerequisites will receive an email listing the outstanding coursework. Students must reply confirming their intention to complete the coursework by July 1, 2024, or if they would like to appeal.
• Official transcripts demonstrating satisfactory completion of all prerequisite coursework must be received by July 1, 2024.

• UIWSOM reviews and accepts official transcripts from AACOMAS.
• An updated official transcript is needed for learners with incomplete transcripts, such as in-progress coursework, new coursework, or pending degree conferral.
• The official transcripts with final course grades and degree conferred can be sent to AACOMAS or UIWSOM directly at admissiondocs@uiwtx.edu or mailed to:

University of the Incarnate Word
Office of Admissions
4301 Broadway, CPO #285
San Antonio, Texas 78209

The UIWSOM Financial Agreement outlines the UIW and UIWSOM policies regarding registration, health insurance and billing. Agreement to these terms is required prior to matriculation to UIWSOM and valid for the duration of enrollment at UIW and/or UIWSOM.

1. Register for an account with CITI.
   1. For your Organization Affiliation, select "University of the Incarnate Word"
   2. For the Institutional Email Address, you may use your personal email address
   3. For the Department, enter SOM Learner
   4. For Role, select "Student Researcher - Graduate Level"
2. On the Select Curriculum page, select the following options:
   
   1. Question 1, select "Human Subjects Research" and "Other Courses"
   2. Question 3 (Other courses), select "Biosafety/Biosecurity (BSS) courses" and "Information Privacy and Security IPS"
   3. Question 4, select "NO, I have NOT completed the Basic Course"
   4. Question 9, select "School of Osteopathic Medicine Students and Residents (IPS)"
   5. Question 11, select "Biomedical Research Investigators"
   6. Question 13, select "School of Osteopathic Medicine Students"
3. The following three courses should be available:
   1. School of Osteopathic Medicine Students (fulfills the HIPAA requirement)
   2. Human Subjects Research for Biomedical Research Investigators - Basic/Refresher (fulfills the OSHA requirement)
   3. School of Osteopathic Medicine Students Residents (fulfills the Biomedical Research requirement)
   4. If a course is missing, select "Add a Course" and follow the instructions from Step 2.
4. Complete the three required courses.
5. Download the Completion Report for each course.
   1. Select My Records
   2. For each course, select "Completion Record" view-print-share (the Completion Report will show the scores for the modules)
6. Upload the completion report for all three required training to SentryMD. Instructions provided in the SentryMD Document Submission section below.

UIWSOM students are required to obtain and provide proof of the following immunizations and physical exam. Detailed information for each requirement can be found on the Immunization and Physical Exam Requirements page.

• Tuberculosis
• Tdap
• Polio
• MMR, Hep B, Varicella 
  • If you have to complete an entire Hep B, Varicella, and/or MMR vaccine series, as long as you are uploading the documentation for each dose, Sentry MD will mark it as "In-process" until the next dose or titer is due.
  • The "In-process" status is okay for matriculation, as it lets us know you are working to complete the series which takes multiple months to complete.
• Bacterial Meningitis
  • Required for students under the age of 22. Visit Immunization and Physical Exam Requirements for additional information.
• Physical Exam
  • Must be completed using the UIWSOM Physical Exam Form (pdf).
  • Form must be dated and contain either a stamp of business card detailing the medical facility's name, address, and telephone number.
  • If the provider does not have a stamp or business card, the medical facility's name, address, and telephone number must be written in the "Place Provider's Stamp Here" box.
• Influenza (Do not complete until after Sept. 1. 
  • Influenza vaccinations completed prior to September 1st will not fulfill the requirement for the academic year.  
  • Additional information about the Influenza vaccine will be sent out at the end of August.
• Upload all records to SentryMD. Instructions provided in the SentryMD Document Submission section below.

For questions regarding immunization and physical exams, contact Ms. Shakira Gray at sdgray@uiwtx.edu.

Order your Background Check and/or Drug Test using UIWSOM Background Check and Drug Test Order Link (the cost of learner background checks and drug tests ordered using this link are paid by UIWSOM).

Background check and drug test results must be uploaded to SentryMD by July 1, 2024.

*Please reach out to the StudentCheck team if you misplaced your order information, and/or are unsure if you already placed an order. (Contact information below.)

• Background checks and drug tests that were not ordered using the link above will not be accepted.
• Drug Test - Select the 10-panel (if prompted with the option).
• You will receive a PDF copy of both your background check and drug test results. You are responsible for uploading a copy of those results to Sentry MD.
• Background Check - If you have a discrepancy on your background check, you must visit Background Check and Drug Test Supplemental Information to provide information about the discrepancy.
• "Negative Dilute" Drug Test Results - Not accepted. Negative dilute results are often caused by drinking too much water prior to the drug test. Please use the Precheck order link and order a new drug test only (do not order another background check).
• "Positive" Drug Test Results - If you test positive for one or more items, you must use Background Check and Drug Test Supplemental Information to provide information regarding the results.

Contact PreCheck to get assistance with background check and drug test ordering issues
Email: studentcheck@precheck.com
Phone: (866) 961-6587

UIWSOM uses SentryMD to collect, monitor and store the following important documentation:

• CITI training completion reports
• Background check results
• Drug test results
• Immunization records
• Physical exam results

Your SentryMD account will be created at the beginning of May. You will receive an email with the following instructions for accessing your Sentry MD account once it has been created.

Visit the SentryMD website and select "Create or reset password." You may then enter your personal email address to request a token and reset/create a unique personal password.

All required documentation can then be uploaded in the "Documents" section.

For technical support or questions about a document you uploaded, contact SentryMD at uiw@sentrymd.com.

Beginning June 1, 2024, UIWSOM completes registration for all learners. Learners do not need to self-register. SOM will send a confirmation email once registration is completed.

• Learners may view their tuition bill, enroll in a payment plan or make payments after course registration is complete on June 15, 2024. Learners do not need to register for classes. SOM will complete registration and send a confirmation email once completed.
• Tuition statements and payments are accessible through the UIW portal, Cardinal Apps and the ePayment Center. Tuition is due by the first day of class for each semester. Please refer to UIWSOM Tuition and Payments for a detailed listing of anticipated costs by semester and tuition deadlines.
• Learners that receive scholarships from National Health Service Corps or the Health Professions Scholarship Programs (Military or Veterans Administration) should notify SOM Enrollment Services at SOMenrollment@uiwtx.edu. Scholarship documentation needing signatures can also be sent to SOM Enrollment.
• Learners who wish to apply for financial aid should complete the 2024-2025 Free Application for Federal Student Aid (FAFSA). The 2024-2025 FAFSA is available beginning Oct. 1, 2023, at studentaid.gov. Use school code 003578 for the University of the Incarnate Word. The UIW School of Osteopathic Medicine is not listed separately.
  • Students will start receiving their financial aid offers around June 15, 2024. 

• Enrollment in Wellfleet Health Plan is automatic for all learners. You can review the Health Insurance policy and Summary of Benefits.
• Learners with comparable private insurance may opt out of the school-sponsored plan by submitting a waiver. The waiver form is available and can be accessed on the Health Insurance policy and Summary of Benefits page.
  • The waiver must be submitted prior to deadline set by the Business Office.
  • The deadline for the 2024 - 2025 academic year is Sept. 3, 2024.  
• Wellfleet insurance does not cover dental or vision services. Learners with the Wellfleet Health Plan may obtain free dental services. Visit Dental Services for more information. For discounted vision services, contact the UIW Rosenberg School of Optometry.

UIWSOM does not offer student housing. San Antonio offers a variety of housing options within close proximity to UIWSOM. Please visit the Brooks community page to view options that are close to campus. 

Learners are responsible for self-reporting any needed accommodations and providing all required documentation in a timely manner to the UIW Office of Student Disability Services (SDS).

Microsoft Office is provided through the University; purchasing a license isn’t required; however, we implore all users to purchase a warranty for their computers as we do not offer hardware repair to student machines.

PC/Mac machines older than late 2019 will not be accepted for IT Checks. A new machine will need to be purchased. 

Student Laptop Requirements

UIWSOM OMS-I learners are required to read one of the following books and complete a short reflection assignment. All three books focus on evidence-based learning and study strategies but each addresses them differently. We recommend you review the linked information about each book and select the one that fits best with your needs as you embark on this journey through medical school.

• Ace That Test: A Student’s Guide to Learning Better by Megan Sumeracki, Cynthia Nebel, Carolina Kuepper-Tetzel, and Althea Need Kaminske (2023) - Website
• Make it Stick: The Science of Successful Learning by Peter Brown, Henry Roediger, and Mark McDaniel (2014) - Website
  Also available at UIW Library, San Antonio Public Library
• Study Like a Champ: The Psychology-Based Guide to “Grade A” Study Habits by Regan Gurung and John Dunlosky (2023) - Website
  Also available at UIW Library
  
  Assignment: After reading the book, complete the Reflection Assignment.
  
  Due Date: July 31, 2024

We encourage you to join the UIWSOM Class of 2028 Facebook Group and UIWSOM Campus Facebook Group. The UIWSOM Class of 2028 Group is composed of incoming DO learners. This is a great way to meet your classmates and stay connected throughout medical school. The UIWSOM Campus Group is composed of alumni, current learners, faculty, staff and MBS learners. Join this group to learn more about our campus and community.