Incoming Students

Welcome UIW SOM Class of 2025!

We are very excited to have you on board. You were each selected for your unique skills and qualities that will contribute and strengthen the School of Osteopathic Medicine (UIW SOM) mission. We look forward to seeing you grow and develop into an outstanding lifelong learner who will exhibit a high level of care, concern and compassion for those who will one day be entrusted to your care.

Please continue to check this webpage regularly for updated information.
A recording of the recently hosted matriculation requirement webinar is available for your review.

Save the Dates

  • July 19-23, 2021: Welcome Week
  • July 24, 2021: White Coat Ceremony
  • July 26, 2021: First Day of Class

Matriculation Requirements

The following tasks must be completed by the established deadlines. Matriculation to UIW SOM is contingent on the successful completion of these tasks in a timely manner.

  • July 1, 2021 – Register for background check, drug testing, and immunization tracking services through Pre-Check
    • Pre-Check and SentryMD are the central databases for health records and matriculation requirements.
    • The background check and drug test are completed through Pre-Check.
    • Review and complete the informational packet. The following documents must be uploaded, processed, and “Compliant” in SentryMD by July 1, 2021:
      • Immunization records
      • Completed UIW physical examination form
      • CITI training score (not certificate)
      • Student consent statement (enclosed)
    • Additional information on UIW SOM immunization and physical exam policy can be found at Required Immunizations and Physical Exams.
    • COVID Vaccination – We strongly encourage you to receive the vaccination prior to matriculation.  In your first few months at UIW SOM, you will participate in the EMT certification program, along with other clinical experiences where the vaccination will be a requirement.
  • July 1, 2021 – Order White Coat and Scrubs
    • Each learner will be given a UIW SOM white coat and two sets of scrubs. The learner places the order but the cost is covered by UIW SOM.
    • To purchase, contact Classic Uniforms at (210) 525-0200 or visit the store at 8507 N. McCullough, Suite B-3, San Antonio, Texas 78216. Please be sure to mention that you are a UIW SOM learner. 
  • July 1, 2021 - Complete All Prerequisite Coursework
    • UIW SOM will email students with incomplete prerequisite coursework. All prerequisites must be completed by July 1, 2021 with a grade of C or better. (C- is not accepted.) Updated official transcripts with the final course grades can be sent to UIW SOM at admissiondocs@uiwtx.edu or mailed to University of the Incarnate Word, Graduate Admissions Office, 4301 Broadway, CPO #285, San Antonio, Texas 78209.
    • UIW SOM accepts final official transcripts from AACOMAS. Transcripts only need to be sent to UIW SOM directly if AACOMAS has an incomplete transcript record (final grade or additional coursework not listed).
  • July 1, 2021 - Complete the UIW SOM Financial Agreement
    • The UIW SOM Financial Agreement outlines the UIW and UIW SOM policies regarding registration, health insurance and billing. Agreement to these terms is required prior to matriculation to UIW SOM and valid for the duration of enrollment at UIW and/or UIW SOM.
  • July 1, 2021 – Complete CITI Training Modules
    • Register for an account with CITI and complete the following required training courses. Each course has multiple modules. You will need to add each course separately after completing registration:
    • Biosafety and Biosecurity (OSHA requirement); titled “School of Osteopathic Medicine Students” on CITI
    • Information Privacy and Security (HIPPA requirement); titled “School of Osteopathic Medicine Students and Residents (IPS)” on CITI
    • Human Subject Research for Biomedical Research Investigators - Basic/Refresher; titled “Human Subject Research for Biomedical Research Investigators-Basic/Refresher” on CITI
  • July 1, 2021 – Confirm Medical Health Insurance.
    • Enrollment in Wellfleet Health Plan is automatic for all learners. Review the Health Insurance policy.
    • Learners with comparable private insurance may opt out of the school-sponsored plan by submitting the Waiver Form by the established deadline (September 3, 2021). Learners are also required to upload proof of private insurance to SentryMDThe waiver process is only applicable for one academic year. This process must be completed each year for learners waiving the school-sponsored health insurance.
  • October 1, 2021 - Submit Flu Vaccine, UIW Insurance Card, and BLS Certification to Pre-Check.
    • The following documents must be uploaded, processed, and “Compliant” in SentryMD by October 1, 2021:
      • Copy of your Wellfleet insurance card.
        • This pertains only to students that did not waive UIW insurance coverage.
      • Proof of influenza immunization.
        • Influenza viruses change from year to year, so influenza vaccines must be updated annually to include the viruses that will most likely circulate in the upcoming season. Because of this we require all learners to update their influenza immunization each year.
      • BLS certification
        • Following the successful completion of the EMT course during Unit 1 learners will receive their BLS certification. However, we understand that this deadline may not be achievable for some learners. If this will be an issue, learners are to email the Office of Student Affairs immediately.

Class of 2025 Common Reading

Class of 2025 learners are required to read: Make it Stick: The Science of Successful Learning by Peter C. Brown, Henry L. Roediger, III, and Mark A. McDaniel and complete a short reflection assignment. You can purchase this book online; borrow it through the SA Public Library or your local library; OR access the electronic version of this book through the UIW library once you have fully activated your UIW login.

Assignment: After reading the book, complete the Reflection Assignment.

Due Date: Because we will discuss themes and ideas presented in the book starting in Orientation, we would like you to complete both the reading and assignment by July 19, 2021. However, we understand that this may not be possible for some learners. The final deadline for completion will be announced at Orientation.

Miscellaneous Tasks

  • Learn about dental and vision services
    • UIW insurance does not cover dental or vision services.
    • Students who have UIW Wellfleet Health Plan may obtain free dental services. Visit Dental Services for more information.
    • For discounted vision services, contact the UIW Rosenberg School of Optometry.
  • Request accommodations (if applicable)
  • Secure housing
    • UIW SOM does not offer student housing. San Antonio offers a variety of housing options like apartments, houses, condos, etc. Learners may select housing that is most ideal for their needs and budget. 
  • Determine payment arrangements
    • Learners may view their tuition bill, enroll in a payment plan, or make out-of-pocket payments after course registration is complete on June 1, 2021. Learners do not need to self-register. SOM will complete registration and send a confirmation email once completed.
    • Tuition statements and payments are accessible through the UIW portal,  Cardinal Apps and the ePayment Center. Tuition is due by the first day of class for each semester. Please refer to UIW SOM Tuition and Payments for a detailed listing of anticipated costs by semester and tuition deadlines.
    • Learners that wish to apply for financial aid should complete the 2021-2022 Free Application for Federal Student Aid (FAFSA). The 2021-2022 FAFSA is available beginning October 1, 2020 at  studentaid.gov. Use school code 003578 for University of the Incarnate Word. The UIW School of Osteopathic Medicine is not listed separately. (Parental financial information is not required.)
    • Approximately two weeks after completing the FAFSA, SOM learners can review their financial aid status online through Banner Web. Visit View Your Aid Online for instructions on how to log in, view aid, and complete the acceptance process.
    • Financial aid offer letters are sent on a regular basis. If a learner did not provide his/her SSN when submitting the admissions deposit, please call Celia Velez at (210) 283-6366. The SSN is required to match the FAFSA record to the student record.
    • UIW SOM Director of Enrollment Services hosted a financial aid webinar to explain the financial aid process at UIW SOM. Review the recorded session and presentation slides at your convenience.
  • Enroll in direct deposit (if applicable)
    • Direct deposit allows for faster delivery of financial aid refunds. For more information and to enroll, visit E-Refunds.
  • Update address
    • The address listed in ACCOMAS will become the permanent address for UIW SOM. To update an address and other contact information, visit Change of Address. 
  • Review the technology recommendations (PDF)
    • During Welcome Week, UIW SOM hosts Technology Check sessions. Learners may bring their computers to campus and ensure all software and technology is compatible with UIW SOM. Dates and times will be provided at a later time. 

Questions?

Please use the following chart to contact the appropriate department(s).

Office of Admissions and Student Affairs

  • Financial aid
  • Payment plans
  • Tuition and fees
  • Official transcripts
  • Prerequisite coursework
  • UIW credentials and accessing Cardinal Apps and BannerWeb
  • Miscellaneous questions

DOdoc@uiwtx.edu
(210) 283-6998

  • Scrubs
  • White coats
  • Medical kit
  • Orientation
  • White Coat Ceremony
  • Health insurance
  • CITI training modules

SOMOSA@uiwtx.edu
(210) 619-7051

  • Immunizations
  • Physical exam
  • Background check
  • Drug screening
  • Pre-Check/Sentry MD

hothomas@uiwtx.edu
(210) 618-0102