Incoming Students

Admitted students are encouraged to attend UIWSOM Admitted Student Day. You'll have opportunities to experience the curriculum, tour campus, meet current learners and faculty, learn more about financial aid and more.

Save the date:

Saturday, March 25, 2023 9 a.m. - 4 p.m.

7615 Kennedy Hill, San Antonio, TX 78235

More details to come soon!

Incoming Student Orientation will be held July 24-28, 2023, on the UIWSOM campus. The schedule of events for orientation week will be released in early July.

Family orientation will take place on July 28, 2023, on the UIWSOM campus 9:00 AM to 12:00 PM. RSVPs for family orientation will be sent via email to the incoming UIWSOM student.

Celebrate your transition to medical school by participating in the White Coat Ceremony!

Sunday, July 30, 2023

The UIWSOM White Coat Ceremony will be held on Sunday, July 30, 2023 at 12:00 PM at the Tobin Center for Performing Arts. Each student will be given 8 guest tickets for the ceremony. Tickets will be distributed during UIWSOM orientation week.

Tobin Center of Performing Arts
100 Auditorium Cir, San Antonio, TX 78205

Additional information will be available in Spring 2023.

Tuesday, March 21, 2023, at 12 p.m. CT 

Learn about the military's Health Professions Scholarship Program by joining an upcoming webinar with the Army. This is a great scholarship opportunity that provides funding for tuition and fees and a monthly stipend for living expenses!

Zoom, Meeting ID: 976 3739 4432, Passcode: 969177

Tuesday, March 21, 2023, at 1 p.m. CT

Join this live webinar with National Health Service Corps (NHSC) experts to learn about this great scholarship opportunity and how to apply.

NHSC Scholarship Application Assistance Webinar Link

Wednesday, March 22, 2023, at 6 p.m. CT

Take a deep dive into UIWSOM's unique mission and curriculum with two of UIWSOM's associate academic deans.

Join the March 22 Zoom Meeting

Monday, April 17, 2023, at 5:30 p.m. CT

Learn about current initiatives and opportunities at the SOM as well as Dean Pham's vision for the future and how you will be a part of it.

Join the April 17 Zoom Meeting

Learn about UIWSOM's matriculation and immunization requirements, White Coat Ceremony, and additional information for incoming learners.

View recorded session:
Monday, June 8, 2023 Matriculation Webinar

Learners that are Permanent Residents must submit a copy of their Permanent Resident Card to the Office of Admissions and Student Affairs at DOdoc@uiwtx.edu.

• UIWSOM evaluates prerequisite coursework with the transcripts provided to AACOMAS. All prerequisites must be completed with a grade of C or better. A grade of C- is not accepted.
• Shortly after acceptance, learners with incomplete prerequisites will receive an email listing the outstanding coursework. Learners must reply confirming their intention to complete the coursework by July 1, 2023, or if they would like to appeal.
• Official transcripts demonstrating satisfactory completion of all prerequisite coursework must be received by July 1, 2023.

• UIWSOM reviews and accepts official transcripts from AACOMAS.
• An updated official transcript is needed for learners with incomplete transcripts, such as in-progress coursework, new coursework, or pending degree conferral.
• The official transcripts with final course grades and degree conferred can be sent to AACOMAS or UIWSOM directly at admissiondocs@uiwtx.edu or mailed to:

University of the Incarnate Word, Document Receiving

4301 Broadway, CPO #304

San Antonio, Texas 78209

The UIWSOM Financial Agreement outlines the UIW and UIWSOM policies regarding registration, health insurance and billing. Agreement to these terms is required prior to matriculation to UIWSOM and valid for the duration of enrollment at UIW and/or UIWSOM.

1. Register for an account with CITI.
   1. For your Organization Affiliation, select "University of the Incarnate Word"
   2. For the Institutional Email Address, you may use your personal email address
   3. For the Department, enter SOM Learner
   4. For Role, select "Student Researcher - Graduate Level"
2. On the Select Curriculum page, select the following options:
   
   1. Question 1, select "Human Subjects Research" and "Other Courses"
   2. Question 3 (Other courses), select "Biosafety/Biosecurity (BSS) courses" and "Information Privacy and Security IPS"
   3. Question 4, select "NO, I have NOT completed the Basic Course"
   4. Question 9, select "School of Osteopathic Medicine Students and Residents (IPS)"
   5. Question 11, select "Biomedical Research Investigators"
   6. Question 13, select "School of Osteopathic Medicine Students"
3. The following three courses should be available:
   1. School of Osteopathic Medicine Students (fulfills the HIPAA requirement)
   2. Human Subjects Research for Biomedical Research Investigators - Basic/Refresher (fulfills the OSHA requirement)
   3. School of Osteopathic Medicine Students Residents (fulfills the Biomedical Research requirement)
   4. If a course is missing, select "Add a Course" and follow the instructions from Step 2.
4. Complete the three required courses.
5. Download the Completion Report for each course.
   1. Select My Records
   2. For each course, select "Completion Record" view-print-share (the Completion Report will show the scores for the modules)
6. Upload the completion report for all three required training to SentryMD. Instructions provided in the SentryMD Document Submission section below.

UIWSOM learners are required to obtain and provide proof of the following immunizations and physical exam. Detailed information for each requirement can be found on the Immunization and Physical Exam Requirements page.

• Tuberculosis
• Tdap
• Polio
• MMR, Hep B, Varicella
  • Quantitative titer showing immunity is required for each one.
  • Even if you have completed the vaccine series, a titer is required to show immunity.
  • If you have to complete an entire Hep B, Varicella, and/or MMR vaccine series, as long as you are uploading the documentation for each dose, Sentry MD will mark it as "In-process" until the next dose or titer is due.
  • The "In-process" status is okay for matriculation, as it lets us know you are working to complete the series which takes multiple months to complete.
• Bacterial Meningitis
  • Required for learners under the age of 22. Visit Immunization and Physical Exam Requirements for additional information.
• Physical Exam
  • Must be completed using the UIWSOM Physical Exam Form (pdf).
  • Form must be dated and contain either a stamp of business card detailing the medical facility's name, address, and telephone number.
  • If the provider does not have a stamp or business card, the medical facility's name, address, and telephone number must be written in the "Place Provider's Stamp Here" box.
• Upload all records to SentryMD. Instructions provided in the SentryMD Document Submission section below.

For questions regarding immunization and physical exams, contact Ms. Shakira Gray at SOMenrollment@uiwtx.edu.

No cost to learner.

• Order your Background Check and Drug Test using UIWSOM Background Check and Drug Test Order Link (UIWSOM only accepts background checks and drug tests ordered through this link).
  • For drug test, select the 10-panel (without nicotine)
• You will receive a PDF of the background check drug test results. Upload all records to SentryMD. Instructions provided in the SentryMD Document Submission section below.
• For discrepancies on Background Check results, contact Ms. Shakira Gray at sdgray@uiwtx.edu for additional instructions.
• "Negative dilute" results are not accepted. This is often caused by drinking too much water prior to the drug test. Please contact Ms. Shakira Gray at sdgray@uiwtx.edu for additional instructions.
• For positive drug test results, contact Ms. Shakira Gray sdgray@uiwtx.edu for additional instructions.

For questions regarding ordering the background check and drug test, contact PreCheck at studentcheck@precheck.com or (866) 961-6587.

UIWSOM uses SentryMD to collect, monitor and store the following important documentation:

• CITI training completion reports
• Background check results
• Drug test results
• Immunization records
• Physical exam results

Your SentryMD account will be created shortly after your admissions deposit. Once your account has been created, visit the SentryMD website and select "Create or reset password." You may then enter your personal email address to request a token and reset/create a unique personal password.

All required documentation can then be uploaded in the "Documents" section.

For technical support or questions about a document you uploaded, contact SentryMD at uiw@sentrymd.com.

UIWSOM OMS-I learners are required to read: Make it Stick: The Science of Successful Learning by Peter C. Brown, Henry L. Roediger, III, and Mark A. McDaniel and complete a short reflection assignment.

You can:

• Purchase this book online.
• Borrow it through the San Antonio Public Library or your local library.
• Access the electronic version through the UIW library once you have fully activated your UIW login.

 Assignment: After reading the book, complete the Reflection Assignment.

Due Date: Because we will discuss themes and ideas presented in Orientation and your first year courses, it is highly recommended you complete both the reading and assignment by July 23, 2023.

Beginning June 1, 2023, UIWSOM completes registration for all learners. Learners do not need to self-register. SOM will send a confirmation email once registration is completed.

• Learners may view their tuition bill, enroll in a payment plan or make payments after course registration is complete on June 1, 2023. Learners do not need to register for classes. SOM will complete registration and send a confirmation email once completed.
• Tuition statements and payments are accessible through the UIW portal, Cardinal Apps and the ePayment Center. Tuition is due by the first day of class for each semester. Please refer to UIWSOM Tuition and Payments for a detailed listing of anticipated costs by semester and tuition deadlines.
• Learners that receive scholarships from National Health Service Corps or the Health Professions Scholarship Programs (Military or Veterans Administration) should notify SOM Enrollment Services at SOMenrollment@uiwtx.edu. Scholarship documentation needing signatures can also be sent to SOM Enrollment.
• Learners who wish to apply for financial aid should complete the 2023-2024 Free Application for Federal Student Aid (FAFSA). The 2023-2024 FAFSA is available beginning Oct. 1, 2022, at studentaid.gov. Use school code 003578 for the University of the Incarnate Word. The UIW School of Osteopathic Medicine is not listed separately. Financial aid offers are sent in March 2023.

• Enrollment in Wellfleet Health Plan is automatic for all learners. You can review the Health Insurance policy and Summary of Benefits.
• Learners with comparable private insurance may opt out of the school-sponsored plan by submitting a waiver. The waiver form is available and can be accessed on the Health Insurance policy and Summary of Benefits page.
• Wellfleet insurance does not cover dental or vision services. Learners with the Wellfleet Health Plan may obtain free dental services. Visit Dental Services for more information. For discounted vision services, contact the UIW Rosenberg School of Optometry.

UIWSOM does not offer student housing. San Antonio offers a variety of housing options within close proximity to UIWSOM. However, learners should select housing that is most ideal for their needs and budget.

Learners are responsible for self-reporting any needed accommodations and providing all required documentation in a timely manner to the UIW Office of Student Disability Services (SDS).

Student Laptop Requirements

We encourage you to join the UIWSOM Class of 2027 Facebook Group and UIWSOM Campus Facebook Group. The UIWSOM Class of 2027 Group is composed of incoming DO learners. This is a great way to meet your classmates and stay connected throughout medical school. The UIWSOM Campus Group is composed of alumni, current learners, faculty, staff and MBS learners. Join this group to learn more about our campus and community.