Sentry MD Compliance Guide

You can view your account status, along with any documents you have uploaded, by visiting Sentry MD.
*All items in your Sentry MD account must remain "compliant" at all times. 

Email uiw@sentrymd.com if you cannot access your Sentry MD account.
  • Red exclamation point – Missing/non-compliant
  • Blue exclamation point – Compliant right now, but more action will be needed (typically seen when you are still completing a vaccine series and titer)
  • Blue checkmark – Compliant until the date listed beside the item
  • Yellow check mark – Optional item that has not been uploaded/completed

Log into your Sentry MD account and click "documents" to upload documents.

  • Send Sentry MD customer support an email if you have questions about your account status and/or non-compliant items.

Annual Requirement

  • Order your Background Check and/or Drug Test using UIWSOM Background Check and Drug Test Order Link (the cost of learner background checks and drug tests ordered using this link are paid by UIWSOM). Unless otherwise directed by UIWSOM OASA staff, only order each service once (1) annually. *Please reach out to the StudentCheck team if you misplaced your order information, and/or are unsure if you already placed an order. (Contact information below.)
  • Background checks and drug tests that were not ordered using the link above will not be accepted.
  • Drug Test - Select the 10-panel (if prompted with the option).
  • You will receive a PDF copy of both your background check and drug test results. You are responsible for uploading a copy of those results to Sentry MD.
  • Background Check - If you have a discrepancy on your background check, you must visit Background Check and Drug Test Supplemental Information to provide information about the discrepancy.
  • "Negative Dilute" Drug Test Results - Not accepted. Negative dilute results are often caused by drinking too much water prior to the drug test. Please use the Precheck order link and order a new drug test only (do not order another background check).
  • "Positive" Drug Test Results - If you test positive for one or more items, you must use Background Check and Drug Test Supplemental Information to provide information regarding the results.

Contact PreCheck to get assistance with background check and drug test ordering issues
Email: studentcheck@precheck.com
Phone: (866) 961-6587

Annual Requirements

  • Physical Exam Form can be found on the UIWSOM Current Students page.
    • Form must be dated and contain either a stamp or business card detailing the medical facility's name, address and telephone number.
    • If provider does not have a stamp or business card, the medical facility's name, address and telephone number must be written in the "Place Provider's Stamp Here" box.
  • TB Test - Information can be found on UIWSOM Medical Services page. 
  • Flu Shot - Must be completed between Sept. 1 and Oct. 1 each academic year. 

Annual Requirement

*This must be completed each academic year between Sept. 1 and Oct. 1. 

If You Have the School's Insurance
Upload a copy of the front and back of your UIW Health Insurance Card to Sentry MD.

OR

If You Waived the School's Insurance
Upload a copy of your Wellfleet Waiver (Wellfleet email stating your waiver was approved) AND a copy of the front and back of your insurance card to Sentry MD.

 

Please review Immunization and Physical Exam Requirements for a detailed breakdown of the requirements.  

Vaccination Series and/or Titer?

Hep B - documentation of vaccination series AND positive quantitative titer results showing immunity.
MMR - documentation of vaccination series OR positive quantitative titer results showing immunity. 
Varicella - documentation of vaccination series OR positive quantitative titer results showing immunity. 

*Quantitative titer results show the numerical breakdown of the results. 

Upload the “Completion Report” for each course

  • *Make sure you follow these instructions step-by-step, as failing to do will result in you completing/uploading the wrong course/report and will cause the item to be non-compliant in Sentry MD. 
  • Log in to CITI.
  • Go to “My Records.”
  • Find the following course(s):
    • "School of Osteopathic Medicine Students and Residents (IPS)" (This course fulfills the HIPAA requirement.)
    • "School of Osteopathic Medicine Students” (This course fulfills the OSHA requirement.)
    • “Human Subject Research for Biomedical Research Investigators-Basic/Refresher” (This course covers the Biomedical Research requirement.)
  • Select "Completion Record" view-print-share.
    • The “Completion Report” shows the scores for the modules (upload this report to Sentry MD).
    • Do not make the mistake of uploading the certificate as it does not contain the modules and scores and will not satisfy the requirement in Sentry MD. 

Instructions to enroll and complete missing CITI courses:

  • Log in to your CITI account.
  • Click "My Courses."
  • Click "View Courses" beside University of the Incarnate Word.
  • Click "Add a Course."
    • For Biomedical Research
      • Select "Human Subjects Research," then click next.
      • Answer the Yes or No question, then click next.
      • Select "Biomedical Research Investigators," then click next.
    • For HIPAA
      • Select "Other Courses," then click next.
      • Select "Information Privacy and Security IPS," then click next.
      • Select "School of Osteopathic Medicine Students and Residents (IPS)," then click next.
    • For OSHA
      • Select "Other Courses," then click next.
      • Select "Biosafety/Biosecurity (BSS) courses," then click next.
      • Select "School of Osteopathic Medicine Students," then click next.

Contact CITI support for assistance with finding a course and completion certificate.
 Phone: (888) 529-5929 (Monday through Friday 8:30 a.m. – 7:30 p.m. ET)
Mr. Hazim Thomas is also available to assist with finding/adding a course.

Obtain a digital copy of the needed card from How To Claim and View Your AHA eCard | American Heart Association CPR and First Aid.

Please note: BLS CPR is apart of the ACLS course. Please make sure you download and upload both cards to Sentry MD. 

If your eCard cannot be found, contact RC Health Services (dan@rchealthservices.com).